ABOUT

A Parent Association (PA) is the official organization of the parent body in a school. Every New York City public school is required by the New York State Education Law §2590-h and the New York City Department of Education's Chancellor's Regulation A-660 to have one, and all parents of children (including step-parents, legally appointed guardians, foster parents and persons in parental relation) in a school are automatically eligible as members. Because of their guaranteed rights and responsibilities, PAs can be the most direct vehicle for parent involvement in the schools, allowing parents to serve as partners both in their children’s educations and in the schools themselves.

For PAs, parent involvement can mean inspiring parents to attend meetings, volunteer with activities and events, support classroom work, and bring needed resources to the school.

“What Is a PA or PTA?” PTAlink, 13 July 2017, ptalink.org/topic-areas/running-a-pa-pta/what-is-a-pa-pta.

TREASURER

SECRETARY

One of the three mandatory officer positions required by CR A-660, the president presides at all PA meetings and meets with executive board members to plan agendas for general membership meetings. The president is an ex-officio member of all committees (except the nominating committee), appoints the chairpersons of all committees (with the approval of the executive board), delegates responsibilities to PA members, is one of the signatories on checks, and is responsible for encouraging parental involvement. The president is also a mandatory member of the SLT (School Leadership Team), and is responsible for disseminating information discussed at SLT meetings to the members of the PA. The president is one of the selectors of the parent members of its corresponding Community Education Council and Citywide Education Council.

“President.” PTAlink, 20 Feb. 2017, ptalink.org/topic-areas/running-a-pa-pta/president. Accessed 24 Apr. 2018.

PRESIDENT

The president is the chief executive officer of your PA.

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CR A-660 does not mandate the office of vice-president; however, many PAs choose to include that role on their executive boards. The vice-president generally assists the president and assumes his/her duties in his/her absence. In some schools, the vice-president chairs ad-hoc committees and runs meetings. The vice-president’s role and responsibilities should be defined in your PA’s bylaws.

“Vice-President.” PTAlink, 13 Feb. 2017, ptalink.org/topic-areas/running-a-pa-pta/vice-president.

VICE-PRESIDENT

The vice-president generally assists the president.

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One of the three mandatory officer positions required by CR A-660, the recording secretary is responsible for recording, preparing, reading, and distributing the minutes at all PA meetings; preparing notices, agendas, sign-in sheets; and maintaining PA records on school premises, incorporating all amendments into the bylaws and ensuring signed copies are on file in the principal's office. As with the other mandatory officers, the recording secretary is also one of the mandatory selectors of the parent members of its corresponding Community Education Council and Citywide Education Council. 

“Recording Secretary.” PTAlink, 5 Feb. 2017, ptalink.org/topic-areas/running-a-pa-pta/recording-secretary.

RECORDING

SECRETARY

The recording secretary is responsible for all non-financial PA records.

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One of the three mandatory officer positions required by CR A-660, the treasurer is responsible for spearheading the development of the PA budget; keeping a record of all income and expenditures of the PA; providing a written treasurer's report at each PA meeting; preparing tax forms and interim reports; depositing money in the PA checking account; and signing PA checks. As with the other mandatory officers, the recording secretary is also one of the mandatory selectors of the parent members of its corresponding Community Education Council and Citywide Education Council.

PA’s bylaws.

“Treasurer.” PTAlink, 10 Mar. 2017, ptalink.org/topic-areas/running-a-pa-pta/treasurer.

TREASURER

The treasurer is the chief financial officer of your PA.

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COrresponding secretary

CR A-660 does not mandate the office of corresponding secretary; however, many PAs choose to include that role on their executive boards. The corresponding secretary

is responsible for responding to all incoming correspondence from the PA membership; creating and maintaining accurate contact information of the executive board members; creating and distributing notices to the membership; maintaining the Association's email, social media accounts, communication applications, and website; and recording minutes if the recording secretary is not present at a meeting.

“Recording Secretary.” PTAlink, 5 Feb. 2017, ptalink.org/topic-areas/running-a-pa-pta/recording-secretary.

COMMUNICATIONS

SECRETARY

The corresponding secretary is responsible for PA communications.

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